Recruitment workflow software for care, support and regulated services

Turn applications into safer, auditable recruitment decisions.

PRISM Recruit helps organisations manage applicants from application through interview, job offer, ID evidence, DBS checks, references, training, contracts and start confirmation — all with clear workflow stages and a secure audit trail.

Client Login Explore Features Security

Multi-tenant Linear workflow DBS & ID evidence Electronic signing Audit trail

Application received Stage 1

Offer accepted Signed

References requested Secure links

Contract issued Electronic signature

Core features

Designed around practical recruitment workflows.

PRISM Recruit is built around the real steps needed to safely recruit staff, rather than just storing names in a spreadsheet.

Public application links

Create role-specific links for Indeed or your website so applicants feed straight into the tracker.

Linear recruitment stages

Guide users through application, interview, decision, offer, ID, DBS, references, training and start confirmation.

Offer letters

Generate job offers from service pay rates, hours, location, probation and start-date details.

Secure offer acceptance

Applicants can accept or decline using a secure link with electronic signature evidence.

ID and DBS evidence

Collect ID documents and DBS Update Service evidence through protected upload links and document viewing controls.

Reference requests

Email secure reference forms, receive HR references and track reference evidence against each applicant.

Contract signing

Send contracts for electronic signature and keep a signed PDF, timestamp, IP address and version snapshot.

Service pay rates

Manage pay rates per service/location so job offers and contracts use consistent pay information.

Manager and HR notifications

Notify assigned managers and HR administrators as applicants move through key recruitment stages.

Security and governance

Built for confidential recruitment information.

PRISM Recruit is designed to reduce casual exposure of recruitment records, CVs, ID evidence, DBS information, references and signed employment documents. It uses layered controls inside the application; these controls should still be supported by your own policies, staff training, access reviews and retention decisions.

Tenant separation The platform stores organisations as separate tenants, with tenant IDs applied to users, applicants, settings, application links and recruitment records.

Login and session controls The system includes tenant and platform login areas, idle session timeout, forced password reset after temporary/admin-set passwords, and failed-login lockout tracking.

Protected document viewing CVs, DBS evidence, ID documents and reference files are routed through logged-in secure viewer pages rather than being exposed as normal public file links.

Break-glass access reasons When staff open confidential documents, they are asked to confirm the need and record a reason, creating a stronger accountability trail.

Audit records Stage confirmations, document access, signatures and key workflow actions can record the logged-in user, date/time, IP address and supporting notes.

Secure links for external actions Applicants and referees use secure token links for application documents, offer acceptance, references and contract signing, rather than sharing staff logins.

Evidence for electronic signatures Offer and contract signing captures typed name, confirmation checkboxes, timestamp, IP address, browser details and a version snapshot/hash of what was accepted.

Retention support Retention settings help administrators review recruitment data and decide when applicant records and documents should be removed under organisational policy.

Server hardening helpers The package includes .htaccess rules for HTTPS redirection, no directory indexes, security headers and blocking direct access to upload folders where Apache rules are honoured.

Who it is for

Suitable for organisations that need safer recruitment oversight.

Residential care services

Supported living services

Domiciliary care providers

Children and young people services

Housing Associations

Training providers

Health and social care teams

Multi-site organisations

Recruitment and HR teams

Ready to manage recruitment more clearly?

Client Login